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Checklist for Offering EDPD Courses

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At any time during the process, please contact Paul Irwin at 843-953-6385 or irwinpj@cofc.edu with questions. Allow OPDE a minimum of six weeks time prior to course starting date.


For New Course/Instructor Approval

  • Syllabus developed which follows required format and policies
  • Instructor credentials, including resume with specific course work, personal data sheet, pre-employment verification background check(release of authorization and disclosure), a self letter stating specific qualification, two current letters of recommendation, copies of South Carolina Teaching Certificate and Driver's License, and an official copy of graduate transcripts.
  • Course initiator sends request in writing to EDPD Director and Assistant for Administration and Public Relations for course credit through the College of Charleston, specifying the course name, instructor and method of payment. Syllabus and instructor credentials (official copy of Graduate transcripts, resume, self-letter, teaching certificate, and two current letters of recommendation) submitted to EDPD Director or Assistant at the time of the request.
  • EDPD Director or Assistant for Administration and Public Relations notifies initiator by phone, e-mail or letter when course/instructor has been approved.
  • Enrollment forms, contracts, etc., with instructions, are mailed to course initiator and instructor from OPDE once the course is approved for credit.
  • Course begins

For Course/Instructor Previously Approved

  • Syllabus is updated with changes (e.g., date, time) 
  • Both syllabi and instructors must be re-approved every two years by Administrative Council to ensure program quality. Revisions may be necessary. Check with OPDE with questions about re-approval.
  • Instructor updates resume 
  • Instructor must update entire file with resume, self-letter, copies of SC teaching certificate and driver's license, employment vertification, and two current letters of recommendation every two years. 
  • Course initiator sends request in writing to EDPD Director or Assistant for Administration and Public Relations for course credit through the College of Charleston, specifying course, instructor and method of payment. Updated syllabus and instructor credentials submitted to EDPD Director at the time of the request.
  • Enrollment forms, contracts, etc., with directions are mailed to course initiator from OPDE.
  • Course begins

Which Forms to Use

Because Of Official College Policies, Some Forms Are Not Downloadable And Must Be Retrieved By Directly Contacting The OPDE Office At 843-953-7651 Or Via MyCharleston.

  • Contracts- The following required contracts specify obligations between the course initiator and C of C: Course contract (generated between course initiator and C of C for payment of a participant course, awarded to participants enrolled in the course by the college) and Instructor Contract (generated between the course instructor and the office of Professional Development to facilitate payment to the instructor by the C of C for course instruction)
  • Course enrollment form – In most cases, directors will be sent to the instructor for each course. Teachers should use these instructions to register online. There is a $5 fee payable by debit, electronic check,or credit card. In certain circumstances (C of C Read to Succeed initiated courses), a pre-registration form is completed as a requirement to enroll online in a course for graduate credit with the College of Charleston. Teachers must attach a copy of their teaching licenses and a driver's license at the time of registration.  Adjuncts must attach these documents to the class list and send to the OPDE.
  • Course evaluation form –Course evaluations are now completed online and are sent to participants two weeks prior to the end of the course.
  • Change of grade form- Instructors needing to make a grade change for a student enrolled in a course through the College of Charleston are required to complete the form and return to the Director of EDPD for approval. Contact the OPDE to obtain this form. 
  • Addition to Class Roll form – In the case of additional enrollment after the registration ends, the course instructor must report additional students using this form and return to the Director of OPDE for assurance of course credit to those additional participants. Contact the OPDE to obtain this form. 
  • Withdrawal forms – This form is used if a student no longer wants to take the course they are enrolled in. The withdrawal process must be started before 40% of the class meetings have been held. Contact the OPDE to obtain this form.
  • Late Withdrawal Form – If more than 40% of the classes have been held, students must formally request a late withdrawal using the late withdrawal form. The grade of “W” may not be awarded after this date except by special permission of the Dean of Graduate Studies, and only in those cases when continued enrollment in the course would be detrimental to the student's health or has been made impossible by circumstances beyond the student's control. The withdrawal requires approval of the instructor. Contact the OPDE to obtain this form. 

Revised June 25, 2018

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